Add

Procurement Coordinator C

Prepares customer specific charts and reports for procurement agents and management to support analysis and management of procurement elements such as supplier cost, delivery and quality. Trains and coaches less experienced Procurement Coordinators. Enters data, runs queries, performs updates and edits databases for procurement agents, management and other customers to ensure data integrity and timeliness. Collects, organizes, edits and provides data from various computer systems and databases to procurement agents and management in order to effectively evaluate processes and performance within the procurement cycle. Schedules and organizes meetings, records and distributes meeting minutes and agendas, processes and files forms and documentation and performs other administrative tasks, under limited supervision and instruction, to assist in the efficiency of procurement operations. Communicates with suppliers, procurement agents and internal customers to identify and resolve issues associated with the procurement cycle such as quotes, billing, contracts and other documentation discrepancies to ensure contractual compliance. Gathers documentation (e.g., drawings, specifications, statements of work) from various data sources and sends to suppliers, in order to define contractual requirements.

Competencies

General


 Collaboration
Works effectively and cooperatively with fellow employees, peers from other teams and/or parts of the organization and occasionally external customers; establishes and maintains good working relationships by actively involving others and helping them feel valued, appreciated, and included in discussions. Places higher priority on team and/or organization goals than on own goals. Offers to provide help and/or leadership to other teams and/or employees and occasionally external customers when they need assistance.

 Customer Focus
Makes customers and their needs a primary focus of one's actions; develops and sustains productive customer relationships; uses information to understand customers' circumstances, problems, expectations, and needs; periodically becomes involved in sharing information with customers to build their understanding of issues and capabilities; considers how actions or plans will affect customers; responds quickly to meet customer needs and resolve problems; assists higher graded employees and/or project team leaders in implementing ways to monitor and evaluate customer concerns, issues, and satisfaction and to anticipate customer needs.

 Decision Making
Recognizes a wide range of potentially difficult issues, problems, or opportunities in own work group, across the organization and occasionally with external customers; determines whether action is needed. Identifies the need for and collects information to better understand difficult issues, problems, and opportunities. Integrates information from a wide variety of sources; detects trends, associations, and cause-effect relationships; creates relevant options for addressing difficult problems/opportunities and achieving desired outcomes. Formulates and/or makes recommendations for decision criteria based on issue complexity; evaluates options by considering implications and consequences; chooses an effective option. Implements decisions or initiates action within a reasonable time. Includes fellow work group members, employees across the organization, and occasionally external customers in the decision-making process as warranted to obtain good information, make the most appropriate decisions, and ensure buy-in and understanding of the resulting decisions.

 Managing Work
Identifies critical and less critical activities and tasks within own and other work groups; adjusts priorities when appropriate. Ensures that required equipment and/or materials are in appropriate locations so that own and others' work can be done effectively. Allocates own time to complete work; coordinates own and others' schedules to avoid conflicts. Takes advantage of available resources (individuals, processes, departments, and tools) to complete work efficiently. Uses time effectively and rarely allows irrelevant issues or distractions from interfering with work completion.

 Work Standards
Establishes criteria and/or work procedures to achieve a high level of quality, productivity, or service. Dedicates required time and energy to assignments or tasks to ensure that no aspect of the work is neglected; works to overcome obstacles to completing tasks or assignments. Accepts responsibility for outcomes (positive or negative) of one's work; admits mistakes and refocuses efforts when appropriate. Provides encouragement and support to others in accepting responsibility; does not accept others' denial of responsibility without questioning. Technical


 Handling Boeing Proprietary
Complete skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately.

 Information Technology Fluency
Complete ability in the use of personal computing hardware and software to enter project information, such as, statements of work, resource identification and usage, task status, cost estimating and tracking, etc. Complete knowledge of processes and tools to maintain, archive, and retrieve digital files. Complete ability in constructing/building and providing reports and presentation material as needed for assigned projects. Complete knowledge of identifying and gaining approval of testing of established applications to meet project requirements.

Typical Education/Experience

High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience.

Other Job related information

Primary focal for receipt and processing of all Corporate Consulting invoices; Ensures invoices submitted by firms comply with the terms of the supporting agreement; Data entry into Consultant Agreement Tracking System (CATS) and other data base systems; Reconcile in-coming electronic data within multiple systems and spreadsheets. Position will also be responsible for creating, editing, and maintaining electronic and written communication. Process incoming and outgoing communication and correspondence to ensure proper dissemination of information.

*** Please note that depending on the specific position, you may be required to pass additional medical tests, credit checks, and/or other requirements. These additional items are required for the Company to comply with various laws and regulatory rules.***

Every job requisition has specific and unique requirements listed under 'Description', 'Competencies', and 'Education'. Applicants will increase their opportunities for consideration by demonstrating compatibility with these requirements in their resumes.

The job specifications - including competencies (knowledge, skills, abilities, and other characteristics), job-relevant work experience, education, and other requirements described in this requisition - will be the basis for applicant screening, including resume reviews, structured interviews and any other assessments used to support the hiring decision. All candidates considered for this position may be required to participate in a structured interview. The structured interview is a standardized method of evaluating candidates' job-related competencies to support an objective selection and promotion process.